Does this email sound formal and respectful?

Question

I am letting the dean of my college know (who is also the professor that will be in charge of the class as well) that I will not be able to participate in their program and thus be taken off and not charged for anything. Does it sound alright? or should I write something more or take stuff out?

"Good Evening (the dean's name),
I am writing to inform you that I have spoken with my parents, and unfortunately, due to financial reasons I will not be able to participate in the Study Abroad for this Summer 2015. I ask then, that my name be added to the list of students that will be taking the class during the Fall 2015. I would also like to apologize for any inconvenience this may cause and wish you a safe journey this summer.
Thanks in advance,
My name"

tkquestion · Accepted Answer

I think it's little unclear.  There is no need to mention parents.  You are in college and at least 18.  You are an adult.  Professor doesn''t want to know what your parents think....  he's interested in your decisions.

I'd say something like this.

Dear Professor <name>:  (it's COLON, not comma)

I have signed up to participate in Study Abroad program for summer 2015.  Due to unforeseen financial reasons; however, I must delay my participation until fall of 2015.  May I please ask that my name be removed from summer 2015 program but instead, added to fall 2015 program?  Will you please let me know if this is possible at this time?  I would like to see you in person and discuss this with you if appropriate.

Sincerely,
YOUR NAME

Be sure to follow up with your professor in few days.

? · Answer

I think your email is perfectly fine. I agree you should start it with "Dear Professor  (Name):". Other than that I would leave it alone.

Trending News

Does this email sound formal and respectful?

2 Answers