Good BOOK-KEEPING SKILLS REQUIRED to answer?

I have a friend who started a table tennis club in March/08, and is only now establishing a record of his expenses and credits. He wants to be conscientious about it but is also a chronic procrastinator. Once he gets this sorted out, he swears to stay on top of it. I know he is honest to a fault.

We need some help on where exactly he stands. We have calculated (as he has been religious about good attendance records that to date (Oct. 6/08) he has brought in a total of $3,270.00 in membership fees, etc. From this money, he deposited $1,075.00 into the club's bank account and the balance of $2,195.00 has gone towards items to start up the club.

With respect to his out-of-pocket expenses, they total at present $4,058.00 (although this will increase as there are still a number of receipts precluding June/08 that he has yet to lay his hands on). Currently the receipts in the book totalling $4,058.00 run from early June to the present.

Right now, on one hand, it looks fairly simple to figure out where he stands. Taking into account the $3,270.00 the club has brought in and the $4,058.00 in verified more current receipts (as well as the early receipts mentioned that are not yet calculated into the $4,058.00 figure) it appears the club owes him $788.00, out of the $1,075.00 sitting in the bank, at the least, depending on additional early receipts.

To me, this is what's confusing:

When I do it another way, and start with the $4,058.00 that he has to date put out.

His expenses total $4,058.00 but if I deduct from that the $2,195.00 that has already been applied towards his expenditure (the $3,270.00 originally collected less the $1,075.00 that went into the club's bank account), and is therefore a credit to what is owed to him, it seems like he is still owed: $1,863.00. ($2,195.00 + $1,863.00 totalling the $4,058.00 he's put out). Does this mean he is owed the $1,075.00 in the account plus an additional $788.00. I'm lost - I surrender.

So is it nice and simple and he's owed $788.00 or is he actually owed $1,863.00 (and is some of this figure coming from the receipts that we know verify some early expenditures but are not in fact in this calculations yet).

And (one last question): if he is owed the $788.00, is that taken from the $1,075.00 in the club's account, leaving a $287.00 balance to the good. Do we assume he is owed $788.00 now and as he finds the receipts he knows he has for earlier transactions adds them on to what he knows is owed to him. He is feeling that he is owed certainly more that $788.00 but is also aware that that may be how it shows on paper and he needs to propduce his other receipts to have a more accurate balance owing to him.

I hope some kind soul is patient enough to take on this question. As you can see, my forte is not math or bookkeeping (more "Words and Wordplay") My own guess tho is this:

He is, in fact, owed the $1,863.00. Right now, on paper in looks with what's come in and what's gone out that he's owed the $788.00. But, as I mentioned, there are still a number of outstanding receipts we need to locate from March through June (when he started filing invoices, etc.), and I'm guessing that as those receipts show up we will get nearer that higher figure that he may be owed.

To anyone who is PATIENT and KIND enough to try to sort this out for me, thank you, thank you, thank you...you are an Angel.