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What is the difference between company polices, employee handbooks, and company procedures?
I live in texas and i am re writing the family business what we refer to as company policy. We are family run, so we don't have a ton of HR resources. I have found a few helpful websites but they all tend to use those terms interchangably. Is there a different if so what is it? Could i include it all in one document, or does it need to be seperated?
Once the employee has read the comapny policy, employee hand book, company procedures do i legally have to give them a copy of the material?
2 Answers
- 1 decade agoFavorite Answer
company policy = what your company believe in. It can be as formal as you want.. or as informal as you want.
employee handbook = is employee communication about your company. It should be written in an easy to understand language. You should not just get it written.. because what if you have employees that do not understand english or cannot read? if it is a family run business, you might want to have an informal/.formal session to go thru this with your team and then make this briefing as part of your company new hire orientation procedure.
Company procedures = is very different from the above two. IT is a set of processes and steps for you to do your business. It can include hiring process, performance envaluation process, processing refunds process etc.
you have the 3 documents to reference each other where applicable.
it is always good at the beginning of the document to mention the intention of the document. After you have done that, just make sure you work out the documentation to be within the defined scope.
There is really no hard and fast rules.. but the above are pretty typical.
- ReenaLv 71 decade ago
After the employees read the hand book have them sign an acknowledgment that they read it and when and keep a copy of this in their H.R. File.
Any time you make changes to the Company Handbook every employee needs to read it again and sign again that they did so.
You should keep a copy of the handbook available at the work site and it needs to be accessible to all employees. Sending out copies of the handbook to each employee is not only wastefull but also dangerous because you need to get all old copies back and replace with new copies if you make changes.
Company policies are general terms and if possible collect some "examples" from other Companies in your field and compile your own handbook from that. Make sure that you have a disclaimer that states that any of the policies in the handbook can be changed at any time by the Company and that you are an "At Will Employer".
Spend the time and money and have your handbook reviewed by an expert in labor law... before you end up getting sued over discriminatory items or incorrect terminology that could be interpreted differently and get you sued.
