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How do I politely tell my boss that I'm no longer the person responsible for the things he asks me to do?
I've been working with a company for almost two years. I spent the first year and a half as an administrative assistant for the entire office.
Six months ago, I was given the opportunity to be the department coordinator of a specialized department within the same office. Not only did I train in my new position, but I also trained the new AA. I have completely parted from the first position, including answering to and being paid by a different supervisor.
However, the fact that I'm still in the office has caused coworkers and my boss to still treat me as if I am the go-to person for the entire office. I'm asked to do menial tasks that pull me away from my actual duties, and eventually, I fall behind. If they were to ask the actual AA, everything would get done in a more timely fashion, but every time I try to deflect it to her, I get scolded.
Not sure what else to do... it's getting more and more stressful to also hold the position of half of an office assistant on top of the coordinator position. Any advice how to bring this up to the boss?
10 Answers
- MiaLv 75 years agoFavorite Answer
Just try nicely saying that is (new assistant name) job and that lthough you wouldn't mind helping out you have your actual job to do and just can't do both. Do this in a polite friendly way each time to whoever is asking you to do someone else's job. Just kinda redirect them to the person whose actual job it is. Take a bit to look at your new job description if there is any fuzziness in your mind and be clear what falls in or outside that boundary. Then only if someone has a problem with that ask your supervisor to back you up which it sounds like they will do.
- PATMANLv 75 years ago
You are valued because YOU ARE the go to person. When it comes to laying people off that will play a major factor in if you stay or go. By hiring your replacement, one of you is redundant. Appreciate having a job, lots of people want one.
Take your replacement to your Boss office and introduce him/her. Explain how he/she can help them.
When your boss asks you to perform a task, treat it enthusiastically and say (the new person's full name) will take care of it for them immediatly. It will take time for the new person to build trust internally, until then, embrace being the go to person and politely delegate when someone asks to do tasks you are no longer responsible for.
- ?Lv 65 years ago
Tell your manager. Or the manager's supervisor. You don't have to do what your boss asks.
- Linda RLv 75 years ago
You don't. Being the 'go to person' is an HONOR because your boss
trusts you....embrace the HONOR and stop whining.
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- TavyLv 75 years ago
You have to do whatever the Boss wants you to do.
That is being called employed. You don't pick the work.
- Anonymous5 years ago
Who is doing the scolding? It seems that is the first person to talk to. What is the purpose of having a replacement if not to perform the duties you are being asked to do?
- Steve DLv 75 years ago
Go to your current supervisor. Explain that your old supervisor is still assigning you work and that these assignments are interfering with your current work. If the assignments are coming from old office mates, remind them that they need to go to their current AA as you no longer work in their division.
- Anonymous5 years ago
You answer to your NEW supervisor so that is who you go to. Explain what is happening and ask him/her how they would like you to respond.
Perhaps the new supervisor will have a chat with the old supervisor. Old habits die hard.
